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801-452-4120 | 5775 South 2200 West, Roy, UT 84067

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Local PTA/PTSA Bylaws (2019-2020)
Region: 2
Council: Roy
Local: Municipal Elementary PTA
PTA Unit ID Number: 00022602
Employer Identification Number (EIN): 87- 0455400
ARTICLE I: Name
The official name of this association is the _________________
___________Municipal Elementary__(School name)
PTA (Parent-Teacher Association) OR the
________________________________________________
(School name) PTSA (Parent-Teacher-Student Association)
located in ___________Roy_________________
(Town), Utah. (PTA or PTSA must be included in your name
on all records and correspondence.) It is a local PTA/PTSA
organized under the authority of the Utah Congress of Parents
and Teachers (Utah PTA), a branch of the National Congress
of Parents and Teachers (National PTA).
* ARTICLE II: Purposes
Section 1. The Purposes of the Utah PTA, in common with
those of the National PTA, are
a. To promote the welfare of children and youth in
home, school, places of worship, and throughout the
community;
b. To raise the standards of home life,
c. To advocate for laws that further the education, physical
and mental health, welfare, and safety of children and
youth;
d. To promote the collaboration and engagement of
families and educators in the education of children and
youth;
e. To engage the public in united efforts to secure the
physical, mental, emotional, spiritual, and social wellbeing
of all children and youth; and
f. To advocate for fiscal responsibility regarding public
tax dollars in public education funding.
Section 2. The Purposes of the National PTA and the
Utah PTA are promoted through advocacy and education
in collaboration with parents, families, teachers, educators,
students, and the public; developed through conferences,
committees, projects, and programs; and governed and qualified
by the basic principles set forth in Article III.
Section 3. National PTA is organized exclusively for the
charitable, scientific, literary, or educational purposes within
the meaning of Section 501(c)(3) of the Internal Revenue
Code or corresponding section of any future federal tax code
(referred to as “Internal Revenue Code”).
*ARTICLE III: Principles
The following are basic principles of the Utah PTA, in
common with those of the National PTA:
a. The association shall be noncommercial, nonsectarian,
and nonpartisan.
b. The association shall work to engage and empower
children, families, and educators within schools and
communities to provide quality education for all
children and youth, and shall seek to participate in the
decision-making process by influencing school policy
and advocating for children’s issues, recognizing that
the legal responsibility to make decisions has been
delegated by the people to boards of education, state
education authorities, and local education authorities.
c. The association shall work to promote health and
welfare of children and youth, and shall seek to
promote collaboration among families, schools, and
the community at large.
d. Commitment to inclusiveness and equity, knowledge
of PTA, and professional expertise shall be guiding
principles for service in National PTA.
ARTICLE IV: Relationship with National
PTA and Utah PTA
Section 1. This PTA/PTSA shall be organized and
chartered under the authority of the Utah PTA in the area in
which this PTA/PTSA functions, in conformity with such rules
and regulations, not in conflict with the National PTA Bylaws,
as the Utah PTA in its bylaws prescribes. The Utah PTA shall
issue to this PTA/PTSA an appropriate charter evidencing
the due organization and good standing of this PTA/PTSA. A
local PTA/PTSA in good standing is one which:
a. Adheres to the Purposes, bylaws, basic principles, and
procedures of the PTA;
Municipal Elementary
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114 Presidents Handbook : Bylaws − Updated 2019 Utah PTA
b. Remits all National PTA and Utah PTA portions of the
dues to the Utah PTA by the 25th of each month;
c. Has bylaws approved according to the procedures of
the Utah PTA;
d. Has current copies of the following on file with the
council and/or the region:
1) Year-end financial statements and annual financial
reconciliation report by August 1;
2) Applicable IRS filing;
3) Approved annual budget and meeting minutes by
October 1; and
4) List of incoming officers with addresses, phone
numbers and email addresses by May 1.
e. Practices responsible financial procedures;
f. Has at least two (2) officers attend one PTA leadership
training session annually; and
g. Meets other criteria as may be prescribed by the Utah
PTA.
Section 2. A local PTA/PTSA is not in good standing if the
criteria in Section 1 are not met and shall be:
a. Ineligible to receive materials or services from National
PTA and Utah PTA;
b. Ineligible for awards;
c. Ineligible to participate in PTA programs (e.g.,
Reflections, Battle of the Bands, etc.);
d. Ineligible to receive voting privileges at Utah PTA
conventions;
e. Ineligible to receive sales tax refunds; and
f. After two years of not submitting dues by March 31,
reported to the IRS as a local PTA/PTSA not in good
standing, which results in the loss of tax-exempt status.
A local PTA/PTSA not in good standing may be reinstated to
good standing when the local PTA/PTSA meets the preceding
criteria and sends to the Utah PTA office membership dues
and a letter stating the reason(s) for not meeting the criteria
in Section 1.
Section 3. The articles of organization of this PTA/PTSA
include (a) the bylaws of this PTA/PTSA, (b) the certificate of
incorporation or articles of incorporation of this PTA/PTSA
(in cases in which this PTA/PTSA is a corporation) or the
articles of organization by whatever name (in cases in which
this PTA/PTSA exists as an unincorporated organization), and
(c) its charter.
Section 4. This PTA/PTSA shall adopt such bylaws for
the government of this PTA/PTSA as may be approved by
the Utah PTA. Such bylaws shall not be in conflict with the
National PTA Bylaws or the bylaws of the Utah PTA.
Section 5. This PTA/PTSA shall include in its bylaws
provisions corresponding to the provisions of such of the Utah
PTA bylaws as are identified therein by a single star.
Section 6. This PTA/PTSA shall include a provision
establishing a quorum.
Section 7. This local PTA/PTSA shall prohibit voting by
proxy.
Section 8. Bylaws of this PTA/PTSA shall include an
article on amendments.
Section 9. This PTA/PTSA shall keep such permanent
books of account and records as shall be sufficient to establish
the items of gross income, receipts, and disbursements
of the association, including, specifically, the number of
its members, the dues collected from its members, and the
amount of dues remitted to the Utah PTA. Such books of
account and records shall at all reasonable times be open to
inspection by an authorized representative of the Utah PTA
or, where directed by the Utah PTA committee on state and
local relationships, by a duly authorized representative of the
National PTA.
Section 10. This PTA/PTSA shall collect dues from its
members and shall remit a portion of such dues to the Utah
PTA as provided in Article V herein.
Section 11. Each officer or Board member of this PTA/
PTSA shall be a member of this local PTA/PTSA.
Section 12. Only members of this PTA/PTSA who have
paid dues for the current membership year may participate in
the business of this PTA/PTSA.
Section 13. A PTA/PTSA member shall not serve as a
voting member of this PTA/PTSA Board while serving as a
paid employee of, or under contract to, this PTA/PTSA.
Section 14. This PTA/PTSA must complete the applicable
IRS filing at the close of the fiscal year.
*Section 15. The association or members in their official
capacities shall not, directly or indirectly, participate or
intervene (in any way, including the publishing or distributing
of statements) in any political campaign on behalf of, or in
opposition to, any candidate for public office; or devote more
than an insubstantial part of its activities to attempting to
influence legislation by propaganda or otherwise.
*Section 16. No part of the net earnings of the association
shall inure to the benefit of, or be distributable to, its members,
directors, trustees, officers, or other private persons except
that the association shall be authorized and empowered to pay
reasonable compensation for services rendered, and to make
payments and distributions in furtherance of the Purposes set
forth in Article II hereof.
*Section 17. Notwithstanding any other provision of these
articles, the association shall not carry on any other activities
not permitted to be carried on (i) by an association exempt
from federal income tax under Section 501(c)(3) of the
Internal Revenue Code or (ii) by an association, contributions
to which are deductible under Section 170(c)(2) of the Internal
Revenue Code.
*Section 18. Upon the dissolution of this association, after
paying or adequately providing for the debts and obligations
of the association, the remaining assets shall be distributed
to one or more non-profit funds, foundations, or associations
which have established their tax-exempt status under Section
501(c)(3) of the Internal Revenue Code and whose purposes
are in accordance with those of National PTA.
Section 19. The charter of this PTA/PTSA shall be subject
to withdrawal and the status of this PTA/PTSA as a local PTA/
PTSA shall be subject to termination, in the manner and under
the circumstances provided in the bylaws of the Utah PTA.
Section 20. This local PTA/PTSA is obligated, upon
withdrawal of its charter by the Utah PTA:
Utah PTA Presidents Handbook : Bylaws − Updated 2019 115
a. To yield up and surrender all of its books and records
to the Utah PTA and all of its assets and property to
another local PTA/PTSA, its council, or the Utah PTA;
b. To cease and desist from the further use of any name that
implies or connotes association with the National PTA
or the Utah PTA or status as a constituent association
of the National PTA or Utah PTA; and
c. To carry out promptly, under the supervision and
direction of the Utah PTA, all proceedings necessary or
desirable for the purpose of dissolving this PTA/PTSA.
ARTICLE V: Membership and Dues
Section 1. Every individual who is a member of this PTA/
PTSA also is a member of the National PTA and of the Utah
PTA, by which this local PTA/PTSA is organized, and, as
such, is entitled to all the benefits of such membership.
Section 2. Membership in this PTA/PTSA shall be open,
without discrimination, to anyone who believes in and
supports the Purposes and mission of the National PTA.
Section 3. This PTA/PTSA shall conduct an annual
enrollment of members but may admit individuals to
membership at any time.
Section 4. An accurate and current record shall be kept of
the names of all members of this PTA/PTSA. The membership
roster shall NOT be released to outside individuals, groups,
companies, etc.
Section 5 Each member of this PTA/PTSA shall pay
such annual dues to this PTA/PTSA as may be prescribed by
this PTA/PTSA. The amount of such dues shall include the
portion payable to the Utah PTA and the portion payable to
the National PTA.
Section 6. The Utah PTA portion of each member’s dues
shall be one dollar and seventy-five cents ($1.75) per annum.
Section 7. The National PTA portion of each member’s
dues shall be two dollars and twenty-five cents ($2.25) per
annum.
Section 8. Each member of this PTA/PTSA shall pay
annual dues of $___8.00____ to this PTA/PTSA.
Section 9. The Utah PTA and National PTA portions of
the dues paid by each member of this PTA/PTSA shall be set
aside by this PTA/PTSA and remitted monthly to the Utah
PTA. The Utah PTA shall pay to the National PTA the amount
of the National PTA portion of dues paid by all members of
this local PTA/PTSA.
Section 10. The remittance to the Utah PTA shall be
accompanied by a report, in such form as may be required by
the Utah PTA, showing the name and address of the president
of this PTA/PTSA, the amount of dues collected during the
period covered by the report, and the number of members of
this PTA/PTSA.
Section 11. Before this PTA/PTSA can be dissolved, the
procedures established by the Utah PTA shall be followed,
including: a. All members must be notified at least thirty (30)
days prior to the date of such meeting and invited to attend
a general membership meeting to consider this action; b.
At this meeting, representation from the Utah PTA must be
present and invited to speak; and c. Approval of dissolution
of this PTA/PTSA shall require the affirmative vote of at least
two thirds of the members present and entitled to vote at the
special meeting. This meeting must be attended by at least
fifty percent of the total membership.
ARTICLE VI: Officers and Their Election
Section 1. The officers of this PTA/PTSA shall abide
by, promote, and represent the Purposes, bylaws, mission,
principles, and procedures of PTA.
Section 2. Each officer and Board member of this PTA/
PTSA shall be a member of this PTA/PTSA.
Section 3. All officers of this PTA/PTSA shall be elected
by the membership of this PTA/PTSA.
Section 4. Officers (executive committee) and their
election:
a. The officers of this PTA/PTSA shall be a president,
a president-elect, ____4___ (number, at least 2) vice
presidents, a secretary, and a treasurer. The presidentelect
shall automatically succeed to the office of
president.
b. The executive committee of this PTA/PTSA shall
include in the number of vice presidents the principal
and a teacher who is currently teaching in the school in
which this PTA/PTSA is organized.
c. Officers shall be elected by ballot at a general membership
meeting in ________March__________________ (month(s),
prior to March 31). However, if there is but one nominee
for any office(s), upon adoption of a motion from the
floor, the election for that office (or those offices) may
be by voice vote.
d. Officers shall assume their official duties on
July 1 following their election, shall serve for a term
of ____1_____ year (s), (a term of either one year or two
years) and shall remain in office until June 30 of the
next election year or thereafter, until their successors
are elected.
e. An officer may serve a second consecutive term if
nominated and elected by the general membership.
f. A person, except the principal vice president, shall not
be eligible to serve more than two (2) consecutive terms
in the same office. (Anyone who has served more than
one half of a term shall be credited with having served
that term.)
Section 5. Nominating Committee:
a. The nominating committee, which shall nominate an
eligible person for each office for which elections are
to be held, shall be elected by the membership of this
PTA/PTSA at a general membership meeting prior to
December 31.
b. There shall be elected in ___December________ (month(s),
prior to December 31) a nominating committee
composed of ____3____ (number, at least three (3) and
always an uneven number) members, one of whom
shall be elected by the executive committee from its
body, and the remaining members of whom shall be
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elected by this PTA/PTSA. The nominating committee
shall elect its own chairman. All members of the
nominating committee must be members of this PTA/
PTSA.
c. There shall also be elected by the membership of this
PTA/PTSA ___2____ (number, 2 to 5) alternates to
the nominating committee. An alternate may attend
committee meetings only as the replacement of a
committee member. If a member of the nominating
committee is unable to attend a meeting, the first
alternate may attend only that meeting as a voting
member of the committee. If a member of the
nominating committee fails to attend two (2) meetings
of the committee, he will be permanently replaced
by the first alternate. If a member of the nominating
committee is selected for election to an office, that
member will be replaced on the committee by the
first alternate, continuing replacement by alternates as
needed.
d. Recommendations for nominations may be made
to the nominating committee by any member of this
PTA/PTSA prior to the first meeting of the nominating
committee.
e. The president and president-elect shall not serve
on the nominating committee. The president shall
orient the committee to its duties and procedures
at its first meeting and shall then leave the meeting.
The president-elect may act as a consultant to the
nominating committee.
f. It is recommended that the principal not serve on the
nominating committee but act as a consultant to it.
g. No meeting of the nominating committee shall be held
with fewer than three (3) members in attendance.
h. A nominee for any office must be a member of this PTA/
PTSA for at least thirty (30) days prior to the general
membership meeting at which nominees are reported.
The privilege of nomination and election to office in
this PTA/PTSA may be extended to individuals who
are members of another PTA/PTSA in good standing
provided, upon election to office, they pay dues to this
PTA/PTSA.
i. The nominating committee shall nominate an eligible
person for each office to be filled. If the presidentelect
is unable to succeed to the office of president,
the nominating committee shall nominate an eligible
person for president and president-elect.
j. The nominating committee must report its nominees
to the executive committee at least five (5) days prior
to its report at the general membership meeting in
___February___ (month(s), at least thirty (30)
days prior to the election meeting), at which time
additional nominations may be made from the floor.
k. Only those persons who have signified their consent
to serve if elected shall be nominated for or elected to
an office.
Section 6. The only additional nominations that may
be made from the floor at the election meeting are those
persons who have filed their intent to become nominees with
the secretary of this PTA/PTSA at least five (5) days prior
to the election meeting. Their names must then be placed in
nomination from the floor at the election meeting. Any such
persons must be members of this PTA/PTSA. No additional
nominations may be made at the election meeting.
Section 7. Vacancies:
a. If an office except president-elect remains unfilled
after the election, it shall be considered a vacant office
to be filled by a person elected by a majority vote of
the incoming executive committee, all members of the
incoming executive committee having been notified. A
vacancy in the office of president-elect shall be filled
by the vote of the general membership at a special
election meeting of this PTA/PTSA.
b. If an officer or appointee fails to attend three (3)
consecutive meetings without adequate excuse or to
perform the duties of his office, the members of the
executive committee shall meet and declare the office
or position vacant.
c. All resignations must be made in writing to the
president.
d. A vacancy occurring in the office of president shall be
filled for the remainder of the unexpired term by the
president-elect, who shall then cease to be presidentelect.
A vacancy occurring in the office of presidentelect
shall be filled by a vote of the general membership
at a special election meeting called by the president, all
members having been notified. A vacancy occurring in
any other office shall be filled for the remainder of the
unexpired term by a person elected by a majority vote
of the remaining members of the executive committee,
all members of the committee having been notified.
ARTICLE VII: Duties of Officers
Section 1. The president shall:
a. Preside at all meetings of this PTA/PTSA, the Board of
Directors, and the executive committee;
b. Be a member ex officio of all commissions and other
committees but shall not serve on the nominating
committee nor on the committee on election;
c. Appoint a parliamentary adviser, as appropriate,
subject to the approval of the executive committee;
d. Appoint the chairmen of special committees;
e. Orient the nominating committee to its duties and
procedures at its first meeting;
f. Coordinate the work of the officers, commissions,
and committees of this PTA/PTSA in order that the
Purposes may be promoted;
g. Attend all council meetings or send another officer as
the representative of this PTA/PTSA and attend region
meetings as invited; and
h. Perform such other duties as may be prescribed in
these bylaws or assigned to him by this PTA/PTSA or
by the executive committee.
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Utah PTA Presidents Handbook : Bylaws − Updated 2019 117
Section 2. The president-elect shall:
a. Work under and in cooperation with the president and
fulfill such other duties as assigned by the Board of
Directors or the president;
b. As appropriate, as president-in-training, attend
meetings with the president, including council
meetings;
c. In the absence of the president or his inability to act,
perform the duties and exercise the powers of the
president;
d. If applicable, serve as a delegate to the council voting
body; and
e. Automatically succeed to the office of president at the
end of his term.
Section 3. The vice presidents shall:
a. Act as aides to the president;
b. In their designated order as determined by the executive
committee at its first meeting, perform the duties and
exercise the powers of the president in his and the
president-elect’s absence or inability to act; and
c. Perform such other duties as may be provided for
in these bylaws, prescribed by the parliamentary
authority, or directed by the president, the Board of
Directors, or the executive committee.
Section 4. The secretary shall:
a. Record the minutes of all meetings of this PTA/PTSA,
the Board of Directors, and the executive committee,
including the motions and actions taken;
b. Have and bring to all meetings a current copy of these
bylaws;
c. Maintain an accurate and current membership roster;
d. Conduct correspondence; and
e. Perform such other duties as may be provided for in
these bylaws, prescribed by the parliamentary authority,
or directed by the president, the Board of Directors, or
the executive committee.
Section 5. The treasurer shall:
a. Have custody of and be responsible for all funds of this
PTA/PTSA, counting all money with three (3) people
present and depositing all money in the bank the same
day received;
b. Collect and keep a full and accurate account of receipts
and expenditures of all moneys of this PTA/PTSA;
c. Develop, with the executive committee, an annual
budget to be distributed to and approved by the
membership of this PTA/PTSA at the first general
membership meeting (prior to October 1) of the school
year;
d. Make disbursements as authorized by the president,
executive committee, or this PTA/PTSA, in accordance
with the budget adopted by this PTA/PTSA;
e. Co-sign all checks with the president, president-elect,
or secretary (No two officers who are related by blood
or by marriage or reside in the same household may be
signers on the checking account.);
f. Make a monthly remittance of membership dues to the
Utah PTA;
g. Present a financial statement at every meeting of the
executive committee, Board, and general membership
of this PTA/PTSA and at other times when requested
by the executive committee;
h. Make a financial report at the last general
membership meeting of the school year, held in
_______May_________ (month, same as
in Article IX, Section 7), which shall be known as the
annual meeting, and submit a full written financial
report to the incoming executive committee no later
than June 30;
i. Be responsible for the maintenance of such books of
account and records as conform to the requirements of
Article IV, Section 9, of these bylaws; and
j. Submit the books annually no later than June 30
and immediately upon the change of officer for a
reconciliation by an auditor or an Annual Financial
Reconciliation (AFR) committee.
Section 6. The books of the treasurer shall be reconciled
annually by an auditor or an AFR committee of not fewer than
three (3) members, who, satisfied that the treasury accounts
are correct, shall sign a statement of that fact.
a. The auditor or AFR committee shall be appointed
by the executive committee. Members of the AFR
committee shall be members of PTA/PTSA.
b. The auditor or any member of the AFR committee
shall not be any officer who may sign the checks or
related to, by blood or by marriage, or reside in the
same household with, any of the officers who may sign
the checks of this PTA/PTSA.
c. No later than June 30 the books and records of the
treasurer shall be closed (no additional expenses
incurred, checks written, nor bank transactions
made) and shall be given to the incoming officers.
The incoming officers shall assume no financial
responsibilities nor obligations until July 1.
d. The auditor or AFR committee shall submit its report to
the incoming executive committee no later than August
1, and the report shall be presented for adoption at the
first general membership meeting of the new school
year.
e. The incoming executive committee shall not accept
unreconciled financial records.
f. In the event of a vacancy in the office of treasurer,
the books shall be reconciled before the new treasurer
takes office.
Section 7. All officers shall:
a. Perform the duties prescribed in these bylaws, in
addition to those outlined in the parliamentary authority
and those assigned from time to time; and
b. In the case of resignation without delay, or upon the
expiration of their term of office not later than July
10, deliver to their successors all official materials
pertaining to their office.
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118 Presidents Handbook : Bylaws − Updated 2019 Utah PTA
ARTICLE VIII: Executive Committee
Section 1. The executive committee shall consist of the
elected officers of this PTA/PTSA.
Section 2. The duties of the executive committee shall be
to:
a. Plan and determine the dates of general membership
meetings;
b. Transact necessary business in the interval between
general membership meetings and such other business
as may be referred to it by this PTA/PTSA;
c. Determine at its first meeting the designated order
in which the vice presidents perform the duties of
the office of president in his and the president-elects
absence or inability to act;
d. Create commissions and special committees;
e. Approve the plans of work of the commissions and
special committees;
f. Develop an annual budget to be distributed to and
approved by this PTA/PTSA at the first general
membership meeting (prior to October 1) of the school
year;
g. Approve routine bills within the limits of the budget;
h. Require all checks to have two (2) signatures;
i. Report at regular meetings of this PTA/PTSA;
j. Fill vacancies in offices except president-elect; and
k. Select an auditor or an AFR committee to reconcile the
treasurer’s accounts.
Section 3. During the transition period between their
election and June 30, the incoming officers shall meet as
needed to coordinate with the outgoing officers, prepare
for their term of office, formulate their tentative plans and
proposed budget, schedule their calendar, coordinate with
the principal, and, if applicable, select commissioners and
committee chairmen and shall attend the Utah PTA convention
in May. The incoming officers shall assume no financial
responsibilities nor obligations until July 1.
Section 4. Regular meetings of the executive committee
shall be held during the year, the time to be fixed by the
committee at its first meeting of the school year. A majority
of the executive committee shall constitute a quorum. Special
meetings of the committee may be called by the president or
by a majority of the members of the committee, all members
of the committee having been notified.
ARTICLE IX: General Membership
Meetings
Section 1. At least three (3) general membership meetings
of this PTA/PTSA shall be held during the school year. Dates
of meetings shall be determined by the executive committee
and announced at the first general membership meeting of the
school year. Additional notification must be given __5____
(number) days prior to each general membership meeting.
___3___ (number) days’ notice shall be given of a change of
date.
Section 2. Special meetings of this PTA/PTSA may be
called by the president or by a majority of the executive
committee, __5__ (number) days’ notice having been given to
the general membership.
Section 3. The nominating committee shall be elected at a
general membership meeting prior to December 31.
Section 4. The nominating committee shall be elected
at the general membership meeting in
_____December_______ (month(s), same as in Article VI,
Section 5b).
Section 5. The nominating committee shall report its
nominees at the general membership meeting in
______February_________ (month(s), same as in Article VI,
Section 5j).
Section 6. The election meeting shall be held in
______March__________ (month(s), same as in Article VI,
Section 4b).
Section 7. The last general membership meeting
of the school year held in
______May____________ (month, same as in Article VII,
Section 5h) shall be known as the annual meeting and shall be
for the purpose of receiving reports of officers, commissions,
and committees and conducting any other business that may
arise.
Section 8. _12___ (number, no fewer than ten) members
shall constitute a quorum for the transaction of business in any
general membership or special meeting of this PTA/PTSA.
ARTICLE X: Commissions, Board of
Directors, and Special Committees
Section 1. Only members of this PTA/PTSA shall be
eligible to serve in any elected or appointive positions. The
term of each appointee shall be for one year, and he may be
reappointed for another year.
Section 2. The executive committee shall create such
commissions as may be deemed necessary to promote the
Purposes and carry on the work of this PTA/PTSA.
Section 3. ___5____ (number) commissioners (in PTSAs
at least one shall be a student) shall be ____appointed_____________
(appointed by the officers of this PTA/PTSA - OR - elected
by its general membership). The term of each commissioner
shall be one year or until the selection of his successor.
Section 4. The executive committee and the commissioners
comprise the Board of Directors of this PTA/PTSA. Regular
meetings of the Board of Directors shall be held during the
year, the time to be fixed by the Board of Directors at its first
meeting of the school year. Members of this PTA/PTSA may
attend, without the right of voice or vote, all meetings of the
Board of Directors but may be granted permission to speak
at these meetings provided they have contacted the presiding
officer of the meeting and requested to be placed on the
agenda. A majority of the Board of Directors shall constitute
a quorum. Special meetings of the Board of Directors may be
called by the president or by a majority of the members of the
Board, all members of the Board having been notified.
5
December
February
March
May
12
5
appointed
5
3
Utah PTA Presidents Handbook : Bylaws − Updated 2019 119
Section 5. The executive committee may create such
special committees as it or this PTA/PTSA may deem
necessary to promote the Purposes and carry on the work of
this PTA/PTSA.
Section 6. Inasmuch as a special committee is created
for a specific purpose, it automatically goes out of existence
when its work is done and its final report is received by the
executive committee.
Section 7. Each commissioner and committee chairman
shall present a plan of work to the executive committee for
approval. No work shall be undertaken without the consent of
the executive committee.
Section 8. A majority of any commission or committee
shall constitute a quorum.
Section 9. The president shall be a member ex officio of
all commissions and other committees but shall not serve on
the nominating committee or election committee.
ARTICLE XI: Council Membership
(Applies only to local PTAs and PTSAs holding membership
in a council and must correspond to council bylaws.)
Section 1. This PTA/PTSA shall be represented on the
voting body of the _____Roy___________ Council of PTAs/
PTSAs by the president or his alternate and the president-elect
or his alternate (An alternate is selected from among their local
PTA/PTSA board.) and the principal or his representative.
Section 2. This PTA/PTSA shall pay annual council dues
of __.50_____ cents per local member, as provided in the council
bylaws.
ARTICLE XII: Fiscal Year
The fiscal year of this PTA/PTSA shall begin on July 1 and
end the following June 30.
ARTICLE XIII: Reading and Renewal of
Bylaws
These bylaws shall be reviewed by the executive committee
at the beginning of each school year and shall every three (3)
years be presented to the general membership, reaffirmed by
a two-thirds vote of the members present and voting, and sent
to the Utah PTA for renewal.
ARTICLE XIV: Parliamentary Authority
The rules contained in the current edition of Robert’s Rules
of Order Newly Revised shall govern this PTA/PTSA in all
cases in which they are applicable and in which they are not
in conflict with these bylaws, the bylaws of the Utah PTA, the
National PTA Bylaws, or the articles of incorporation.
ARTICLE XV: Amendments
Section 1.
a. Only information written in the blanks of these bylaws
may be amended at any general membership meeting
of this PTA/PTSA by a two-thirds vote of the members
present and voting provided that written notice of the
proposed amendment shall have been given to the
members of this PTA/PTSA at least thirty (30) days
prior to the meeting at which the amendment is voted
upon, that a quorum has been established, and that the
amendment is then sent to the Utah PTA for approval.
b. After approval by a two-thirds vote at a general
membership meeting of this PTA/PTSA, six (6) copies
of all amendments or revisions shall be sent to the Utah
PTA for approval.
Section 2. The adoption of an amendment to any provision
of the bylaws of the Utah PTA identified by a single star shall
serve automatically and without the requirement of further
action by this PTA/PTSA to amend correspondingly the
bylaws of this PTA/PTSA. Notwithstanding the automatic
character of the amending process, this PTA/PTSA shall
promptly incorporate such amendments into its bylaws.
Roy May 2019

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